The Federal government has adopted a “cloud-first” policy which has helped save more than $5 billion tax dollars annually. Many government agencies would like to use the cloud to improve efficiency and save time and money, but don’t know how to get started. DocLanding can help an office of any size benefit from secure, efficient cloud-based document management solutions. Discover how DocLanding can save your agency time, money and headaches:
Efficiency
With DocLanding agencies are able to improve their processes and gain efficiency and productivity. Most notably, the gain in retrieval time is extreme. For example, many agencies have been electronically imaging their documents for many years, but those images are stored on outdated storage devices that can be unreliable for image retrieval and may take several minutes to return the image.
DocLanding returns search results fast. Even if you have millions of records, search results come back in a blink of an eye. Previewing, downloading and sharing can be done in seconds which allows for an efficient workflow.
In addition to program efficiency, DocLanding offers several products that can improve the day to day processes required for document management. From Capture, for scanning paper documents, Desktop for dragging and dropping and even Mobile for accessing on the go, we can help make Document Management easier.
Equipment
Outdated equipment is expensive to maintain and replace. Many of the agencies are still using outdated old equipment that has served them well for many years, but the cost of replacing with the latest version is out of the ever-shrinking budget. Maintenance and support costs are often very high as well.
Because DocLanding is cloud-based, agencies can reduce costs by getting off that old equipment and embracing the cloud. Because they don’t have to maintain and replace hardware there is usually a substantial reduction in cost. This savings is good for their budget as well as the tax-payers.
Accessibility
Several agencies also have data that is available the public. With older systems, and even some of the newer document management systems, the public still has to come to the agency office to get access to the documents. If the servers are housed in-house then it is often not feasible to provide public access to the data outside of the agency network, like on a website.
With DocLanding, agencies have options for making the public data accessible to the public without having to come into the office. They can provide a public access login on their website or they can integrate access through their website with the DocLanding API. Since it’s all housed in the cloud, it’s just that simple.
Revenue Potential
Agencies can use DocLanding to make some money too. With the ever shrinking budgets agencies must face, many agencies are looking for ways to bring more money into their office. Using DocLanding’s API agencies can create an ecosystem that allows them to charge for access to some documents or for printing the documents or really whatever they want.
Unifying Platform
Agencies within the county government each have their own budgets and requirements for their documents, so often you will see that each agency has adopted it’s own document management software. It’s possible, then, to have several different softwares that must be used to access information.
Doclanding is flexible enough to meet the needs of different agencies and allow for a unifying document management system in the County. Having a single software to handle the all the agencies means less wasted time switching between programs to gather information as well as a common interface that only has to be learned once.
