Omaha, NE., May 9, 2012– The federal government is saving more than $5 billion dollars annually by using cloud-based services, according to a new study released in April. Omaha-based DocLanding has seen firsthand how the cloud has helped make local government offices more efficient.
DocLanding, the cloud-based document management platform developed by DocCenter, helped the Douglas County Register of Deeds Office migrate its documents to a secure, cloud-based application. The change from paper to digital has allowed county residents to access documents more quickly and has saved the department money, said Diane Battiato, Douglas County Register of Deeds.
“For some time, the Register of Deeds office had wanted to provide users with online access to our images,” Battiato said. “By doing so, we knew it would provide an opportunity for users to realize important savings in time and money. Thanks to DocCenter’s state-of-the-art services, we now offer our web-based Premium Services package to our users. Access to our images is easy and efficient.”
Like Battiato’s office, federal agencies are discovering the benefits of cloud-based solutions, according to a report released by MeriTalk Cloud Computing Exchange. MeriTalk surveyed 108 computer information officers and information technology managers working in federal offices and found that the federal government is saving about $5.5 billion annually by using cloud-based solutions, and could save as much as $12 billion a year if they took an even more aggressive approach to using the cloud.
“Government agencies, like many businesses, are discovering secure, cloud-based services like DocLanding save both time and money,” Timothy Campbell, DocLanding CEO, said. “The savings on purchasing and maintaining network equipment alone is huge.”
Campbell also noted that cloud-based solutions also make it possible for government agencies to save tax dollars through efficiency improvements and even space rental.
“With cloud-based document storage and management, huge file rooms can be eliminated,” he said. “The time spent finding and retrieving documents can also be dramatically reduced. Even agencies that have been converting files to electronic images can make efficiency improvements if they use a retrieval system that enables full-text search.”
DocLanding provides encrypted storage on a U.S.-based private cloud. The encryption surpasses the requirements for most government agencies, Campbell said. All documents stored on DocLanding are searchable and can be shared, but Campbell notes that the agency always has complete control over who has access to information.
More than thirteen million files have been stored on DocLanding’s US-based private cloud and the company’s clients include thousands of independent users along with city and county governments, rail, medical and financial services firms.
“It just makes sense that any office that wants to save money will turn to the cloud for document storage and retrieval,” Campbell said. “Continuing to operate a government agency with reams of paper and rooms filled with servers is a waste of resources.”